Tender Spreadsheet Import and Export
Bring your tender history with you. Take your data out when you need it.
Import existing tender-register records into BidBetter, review data warnings before saving them and export an organised tender register whenever your team needs a spreadsheet for reporting or record keeping.
7 days free · No credit card required · Guided setup included
Supported file formats, fields and import limits depend on the current BidBetter configuration.
82
Ready
7
Warnings
4
Duplicates
3
Missing info
Facilities Cleaning Services
GDID · 28 Aug
Security Services — Municipal
CoT · 25 Aug
ICT Equipment Maintenance
DHS · 22 Aug
Office Supplies Stationery
DPWI · —
Column mapping
Keep your history
Bring existing tender-register records into BidBetter
Review before importing
See data warnings and possible issues before saving records
One organised register
Move historical and current records into a connected workspace
Export when needed
Retain spreadsheet access for reporting and record keeping
Tender data migration explained
What is tender spreadsheet import and export?
Tender spreadsheet import is the process of moving structured tender-register information from a supported spreadsheet file into a tender-management platform. Tender spreadsheet export is the process of downloading selected tender records from the platform into a supported spreadsheet format for reporting, sharing or offline record keeping.
Importing a tender register does not necessarily import tender documents, email attachments, pricing schedules or every spreadsheet formula. The exact information transferred depends on the file format, the mapped columns and the fields supported by BidBetter.
Existing tender register
Upload
Map columns
Review data
Import records
Manage in BidBetter
Export when needed
Move beyond spreadsheets without starting again
Your tender spreadsheet may be difficult to manage — but it still contains valuable history.
Many businesses have years of tender information stored in spreadsheets. Moving to new software should not require rebuilding that history one row at a time.
Tender_Register_FINAL_v8.xlsx
Tender_Register_FINAL_v8_UPDATED.xlsx
Dates in different formats
"Busy With" status — what does it mean?
Missing tender numbers
Duplicate tender rows
Which file is current?
Are these duplicate tenders?
What does the orange status mean?
Is this a briefing or closing date?
Where are the submitted outcomes?
Multiple versions, unclear statuses, missing data
Imported tender register — 96 records
Facilities Cleaning and Hygiene Services
GDID · Naledi
Security Services — Municipal Buildings
CoT · Sipho
Office Supplies and Stationery
DPWI · Thandi
ICT Equipment Maintenance
DHS · Naledi
Facilities Management Services
CoJ · Operations
One organised tender register
Move the history into a clearer system without manually recreating every tender record.
Import your existing tender register
Review the data before it becomes part of your workspace.
Import stages
Upload your tender register
Drag and drop your file here, or browse
Browse filesSupported formats
2024–2026 Tender Register.xlsx
96 rows · 18 columns · Sheet 1 selected
Need a clean starting point? Download the import template
Fictional demonstration data. Import capabilities depend on the current BidBetter configuration.
Cleaner data before import
See the records that need attention before they enter your workspace.
Missing required information
Tender number missing
Tender title missing
Closing date missing
Invalid date format
31/31/2026
Text entered in a date field
Date and time stored inconsistently
Unrecognised status
"Busy" needs to be mapped
"Pending docs" not recognised
"Done" — map to Submitted
Possible duplicate
Same tender number
Same organisation and title
Same number with different status
Inconsistent data
Submission date before publication
Validity end before submission
Closing date passed for active status
BidBetter's import checks support data review but cannot confirm that every spreadsheet value is complete or correct. Use the word "potential issue" not "guaranteed error".
Avoid importing the same tender twice
Review possible duplicates before creating another record.
Possible duplicate — Row 47
Existing BidBetter record
Tender number
GDID/2026/08/014
Tender title
Facilities Cleaning and Hygiene Services
Status
Submitted
Closing date
28 August 2026
Spreadsheet record
Tender number
GDID-2026-08-014
Tender title
Provision of Cleaning Services
Status
Award pending
Closing date
28/08/2026
Select an action
A possible duplicate requires user review. Similar records are not always the same tender.
Export an organised tender register
Use BidBetter as your working system without losing spreadsheet access.
Export stages
Choose which records to include
All active tenders
Matched tenders
Tenders preparing
Submitted tenders
Awarded tenders
Not-awarded tenders
All tender records
Fictional demonstration data. Export capabilities depend on the current BidBetter configuration.
How it works
Move the register into BidBetter. Export it when your team needs a spreadsheet.
BidBetter becomes the working tender-management system while spreadsheets remain available as an import and reporting format.
Use your current register or the BidBetter template.
Review the spreadsheet headings and confirm that important tender information is included.
Tender_Register_2026.xlsx
96 rows · 18 columns
Connect spreadsheet columns to BidBetter fields.
Confirm how tender numbers, organisations, dates, statuses and other fields should be interpreted.
Check warnings and possible data issues.
Review missing information, invalid values and possible duplicates before importing.
Bring confirmed tender records into the workspace.
Import the approved rows and organise them inside the supported BidBetter tender workflow.
89 records imported
Mahlangu Facilities Services
Download a structured tender register when needed.
Apply supported filters and export the tender information required for reporting or record keeping.
The spreadsheet is the starting point — not the final workflow
Turn imported records into tenders your team can manage.
Importing the record creates organised tender information. It does not automatically recreate every historical task, document, notification or activity unless those fields are supported by the importer.
Free tender register template
Start with a cleaner tender spreadsheet — or import it into BidBetter.
Use the template to organise current and historical tender records consistently. The fields can later be mapped into BidBetter where the import function supports them.
The template is a general tender-register tool. The fields accepted by BidBetter depend on the current import configuration. Review the import instructions before uploading.
Your tender data should remain useful to your business
Adopting a better system should not mean losing access to your own records.
Import existing records
Avoid recreating your historical register manually.
Export supported data
Download supported tender fields when the organisation needs a spreadsheet copy.
Use standard formats
Use commonly supported spreadsheet formats where available.
Retain business control
Your organisation remains responsible for how exported information is used, shared and retained.
Exports may not include every application field, file, notification, activity record or system-generated item. Maintain practical access to supported tender-register data.
See where your data is stored and how it is handledClear expectations before you import
A successful import begins with a spreadsheet the system can understand.
Supported file format
Use only the file types listed in the current import tool (Excel .xlsx and CSV .csv).
Supported fields
Only mapped BidBetter fields can be imported. Custom or unsupported columns will be excluded.
Documents and attachments
Spreadsheet imports include structured data only. Tender documents and files are not included.
Formulas and formatting
Colours, formulas, charts, macros and custom formatting are not preserved.
Data accuracy
The importing organisation remains responsible for checking the accuracy of the source spreadsheet.
Duplicates and warnings
Automated checks support review but may not identify every duplicate or incorrect value.
Always keep an original copy of the source spreadsheet until the imported records have been reviewed and confirmed inside your workspace.
Built for the people managing the tender register
Move the information each role needs without rebuilding the process.
Business owners
Keep your historical register while gaining a clearer management view.
Import existing records, review current pipeline activity and export management information when required.
Tender managers
Move from spreadsheet maintenance to tender management.
Import historical records, review data warnings and manage current opportunities in one connected workspace.
Tender teams
Work from the same tender records instead of circulating spreadsheet versions.
Use one workspace for current tender activity while authorised users retain supported spreadsheet-export options.
Facilities Cleaning
Closing: 28 Aug · Naledi
Security Services
Closing: 25 Aug · Sipho
Turn imported data into a connected workflow
Tender Preparation Tracking
Manage the active work behind imported tenders.
Tender Task Management
Assign responsibility for the next steps.
Tender Deadline Reminders
Keep briefing, review and submission dates visible.
Tender Document and Compliance Management
Connect required documents to the tender record.
Tender Validity Tracking
Monitor imported submitted tenders and recorded validity dates.
Tender Award Monitoring
Track evaluation stages and award outcomes.
Spreadsheet import, export and the complete workflow
Bring your existing register. Start managing the process from there.
Spreadsheet Import and Export is part of the connected BidBetter tender-management workflow.
All features included
BidBetter Pro
Early bird — original price R1,890/month.
excl. VAT · Cancel anytime
7-day trial includedAdd team members
R499/month per additional user
Included in Pro
Best Value7 days free · No credit card required
View full pricing →Tender spreadsheet import and export FAQ
Questions about moving tender records into and out of BidBetter.
Move beyond spreadsheets without leaving your history behind
We can move our existing register into BidBetter — and still export what we need when we need it.
Import your current tender register, review data warnings, and organise historical and active records in one connected workspace. Export a spreadsheet whenever your team needs one for reporting or record keeping.
7 days free · No credit card required
Spreadsheet uploaded
2024–2026 Tender Register.xlsx · 96 rows detected
Columns mapped
Tender Ref → Tender number · Due Date → Closing date
Warnings reviewed
82 ready · 7 warnings · 4 duplicates flagged
Records imported
89 tender records imported into BidBetter workspace
Exported when needed
Submitted tenders · Gauteng filter · Excel download