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Letter Template Reference Letter
Reference Letter Template
Editable client reference letter — give this to a previous client to fill in and sign on their letterhead to support your bid.
25 April 2026
1 min read
Editable Template— Copy into Word and customise.
HOW TO USE THIS TEMPLATE Give this template to a satisfied past client. Ask them to print it on their letterhead, fill in the highlighted fields, sign and stamp it. Original signed letters carry the most weight in tender evaluations. ============================================================= [CLIENT LETTERHEAD] [Date] To Whom It May Concern RE: REFERENCE LETTER FOR [SUPPLIER/CONTRACTOR COMPANY NAME] 1. PROJECT DESCRIPTION We confirm that [Supplier Company Name] was appointed by [Client Company Name] to provide [brief description of goods / services / works]. Project Title: [Project / Contract name] Contract Reference: [No, if any] Contract Period: [Start date] to [End date] Contract Value: R [Amount, ex VAT] Location: [City / Site] 2. SCOPE PERFORMED [Supplier] was responsible for: - [Deliverable 1] - [Deliverable 2] - [Deliverable 3] - [Deliverable 4] 3. PERFORMANCE SUMMARY During the contract, [Supplier]: - Met agreed deliverables on time and within budget. - Maintained professional communication throughout the engagement. - Demonstrated technical competence and a strong service ethic. - [Add any specific performance highlights, e.g. zero LTIs, on-time completion, cost saving] 4. QUALITY OF WORK The quality of work delivered was [Excellent / Very Good / Good]. Specifically, we noted: - [Quality highlight 1] - [Quality highlight 2] 5. RECOMMENDATION Based on our experience, we have no hesitation in recommending [Supplier Company Name] for similar contracts. We would gladly engage them again. 6. REFEREE CONTACT DETAILS Signed by: [Full Name] Position: [Job Title] Company: [Client Company Name] Telephone: [Direct line] Mobile: [Cell] Email: [Email] Physical Address: [Address] Signed: ____________________ Date: ____________________ [Company Stamp] — Reminder for the supplier: include this letter as an annexure and reference it in your experience section.