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Downloadable Submission Checklist
Tender Submission Checklist Template (PDF)
A printable / Word-ready version of the Tender Submission Checklist with tick boxes, a signature line, and a final sign-off block. Copy or download as a .txt file and paste into Word.
25 April 2026
2 min read
Editable Template— Copy into Word and customise.
TENDER SUBMISSION CHECKLIST [Print, tick, sign and file with your bid copy.] ============================================================= BID IDENTIFICATION ============================================================= Tender Number: ____________________________________ Tender Title: ____________________________________ Issuing Entity: ____________________________________ Closing Date: ____________ Closing Time: ________ Submission Method: [ ] Sealed envelope [ ] Portal [ ] Email ============================================================= BRIEFING ============================================================= [ ] Briefing compulsory — confirmed YES / NO [ ] Briefing attended (where compulsory) [ ] Attendance proof saved [ ] Briefing minutes / addenda read and incorporated ============================================================= MANDATORY FORMS ============================================================= [ ] MBD/SBD 1 — Invitation to Bid signed [ ] MBD/SBD 4 — Declaration of Interest signed [ ] MBD/SBD 6.1 — Preference Points Claim signed [ ] MBD/SBD 8 — Past SCM Practices signed [ ] MBD/SBD 9 — Independent Bid Determination signed [ ] Pricing schedule completed in prescribed format [ ] Tender-specific declarations completed ============================================================= RETURNABLES ============================================================= [ ] Company Profile attached [ ] Director ID copies attached [ ] Key personnel CVs attached [ ] Project references attached [ ] Reference letters attached (if required) [ ] Methodology / project plan attached (if required) [ ] OHS / Safety File attached (if required) [ ] Product data sheets attached (if required) ============================================================= COMPLIANCE PACK ============================================================= [ ] CIPC registration document [ ] CSD Summary Report (recent) [ ] SARS Tax Compliance Status PIN — valid [ ] B-BBEE certificate OR sworn affidavit [ ] VAT certificate (if applicable) [ ] Bank confirmation letter (if required) [ ] Professional registrations (if required) ============================================================= PRICING ============================================================= [ ] Pricing in prescribed schedule only [ ] No blank price lines [ ] VAT treatment matches tender instruction [ ] Subtotals & grand total reconcile [ ] Pricing signed by authorised signatory [ ] Validity period acknowledged ============================================================= DOCUMENT QUALITY ============================================================= [ ] Reviewed by a second person [ ] Latest version of every document used [ ] All pages numbered [ ] All pages initialled where required [ ] All signatures original (where required) [ ] File naming convention followed (portal uploads) ============================================================= SUBMISSION LOGISTICS ============================================================= [ ] Correct number of copies produced [ ] Bound / sealed as specified [ ] Envelope correctly marked [ ] Delivery plan confirmed [ ] Backup delivery plan in place [ ] Submitted at least 60 minutes early ============================================================= AFTER SUBMISSION ============================================================= [ ] Submission stamp / confirmation saved [ ] Full copy archived internally [ ] Bid manager notified [ ] Validity & key dates in calendar ============================================================= SIGN-OFF ============================================================= Checklist completed by: _________________________ Signature: _________________________ Date: _________________________ Reviewed by: _________________________ Signature: _________________________ Date: _________________________ Approved by: _________________________ Signature: _________________________ Date: _________________________ — BidBetter Tender Submission Checklist. Use alongside the official tender document. This is a support tool and not a substitute for the tender's own returnable schedule.